Supplier invoices that nobody has to retype
- The situation
- Supplier invoices arrive by email as PDFs, scans and photos, in many layouts. The finance team keys each one into the accounting system, matches it to a purchase order by hand and chases approvals by email, so month-end is a scramble.
- What we do
- AI reads each invoice, the workflow matches it to the purchase order and goods receipt, and the entry is posted through the system’s API, or by an RPA bot where there is none. Anything that does not match, or that the AI is unsure of, goes to a person. Approvals reach the right manager by email or Microsoft Teams.
- What changes
- The team reviews exceptions instead of typing. Every invoice has an audit trail of who approved what and when, and the workflow is measured against the old way before the next one is chosen.

